Company Brief
ICI is a Swiss-based foundation that unites the forces of the cocoa and chocolate industry, civil society, farming communities and national governments in cocoa-producing countries to ensure a better future for children and to advance the elimination of child labor
The International Cocoa Initiative is hiring experienced and educated individuals for the positions of Finance and Administration Assistant.
Job Description
CONTRACT DURATION: FIXED TERM
Responsibilities
Fleet management and office security and safety
• Manage the fleet management software to track the movements and behaviors of drivers and the vehicles on the road to ensure they are in line with our security guidelines
• Ensure vehicle logbooks are maintained in all the vehicles and that they are properly filled by the drivers and do a monthly analysis of vehicle usage and fuel consumption for reasonability of usage and fuel consumption
• Work with the drivers to ensure that vehicle maintenance, insurance, and roadworthy certificates are timely done, and that all incidence are timely reported
• Report any incidence of health and security concerns on the office premises eg, access to the building, theft, fire risk, pollution, etc. to the Country Director/Adm. Officer for immediate remediation
Coordinate the global security policy implementation and be the security focal point
Facility management including office consumables
• Ensure maintenance and repairs works on the office building are promptly detected and corrected
• Keep a generator logbook and ensure the office generator is regularly serviced in line with the terms of the tenancy agreement
• Keep records of all office consumables and ensure the right usage and timely replenishment
Procurement-soliciting for invoices and raising of purchase orders
• Soliciting for Pro-forma invoices or quotations from potential suppliers in line with the ICI procurement policy and office and projects budget
• Raising of a purchase order with all supporting documents attached for relevant approvals
Banking/ Statutory Services
• Prompt deposit of cash, particularly arising from liquidations of cash disbursed and submit the pay-in-slip to the finance officer for filing
• When necessary withdraw cash from the bank for petty cash expenses on the instructions of the Senior Finance Officer
• Maintain good relations with government offices such as the Ghana Revenue Authority, the Registrar General’s Department, Data Protection Authority for the submission of forms for the payment of withholding taxes, PAYE, etc., and the renewal and filing of all statutory documents.
• Will be required to perform any other duties assigned by the immediate supervisors
SKILLS
• Ability to communicate effectively with a wide range of actors;
• Excellent organizational and planning skills;
• Excellent command of Microsoft Office software products, Word, Excel, and Outlook.
Requirement and Qualifications
either a higher diploma or a degree in business or a relevant discipline and
• at least 2-3 years of relevant working experience and demonstrate the willingness and ability to learn within a short period of time.
TRAVEL REQUIREMENTS
The position is based in the ICI’s Ghana office in Accra.
LANGUAGES: Fluency in written and spoken English.
Location: Accra
Application Deadline
There is no deadline set for this job position at the time of publishing but be sure to get in touch with the business for further details.
How To Apply
To apply for this position at International Cocoa Initiative as Finance and Administration Assistant, send you CV and application letter to:
House #5 Mensah Wood Street,
East-Legon | Accra | GhanaT: +233 302 998 870
OR
Follow This Link, International Cocoa Initiative